Default settings

To save you time when creating records and processing transactions, you can enter the following default settings and preferences for Sage One Accounting.

Enter your preferences from the Settings tab > Defaults.

Customer defaults

Customer Credit Days * Enter the number of days your customers can have credit for.


This is used to calculate the due date on your sales invoices. If you change this, and you’ve already created your customers, this automatically updates the default credit days in their record.
Sales Ledger Account * Choose the default nominal ledger account you want to use for your sales.


This account is then applied to new customer records and is used when entering a free text line on sales invoices and credit notes. If necessary, you can change this when creating invoices and credit notes.


Tip: If you change this, and you’ve already created your customers, it doesn’t update the sales ledger account in their record. You need to change this manually in Contacts > Customers > the relevant customers’ records.
Sales Discount Ledger Account * Choose the default nominal code you want to use for recording discounts on your sales invoices.
Customer Statement Type Choose the type of style for your customer statements:

* Outstanding Item Style – this will generate a statement of outstanding transactions only.
* Activity Style – this will generate a statement of all transactions.
Ageing Enter your default ageing periods in days. When you run an aged debtors report, your outstanding transactions for each customer are grouped by how old they are in these ageing periods.

* These details are compulsory.

If required, you can customise the number of credit days and the sales ledger account within a customer’s record. If you do this, the custom settings are used when creating invoices and credit notes rather than these defaults.

Supplier defaults

Supplier Credit Days * Enter the number of days credit you have before you need to pay your purchase invoices.


This is used to calculate the due date on your invoices. If you change this, and you’ve already created your suppliers, this automatically updates the default credit days in their record.
Purchase Ledger Account * Choose the default nominal ledger account you want to use for your purchases.


This account is then applied to new supplier records and is used when entering a free text line on purchase invoices and credit notes.


Tip: If necessary, you can change this when creating invoices and credit notes. If you change this, and you’ve already created your suppliers, it doesn’t update the purchase ledger code in their record. You need to change this manually in Contacts > Suppliers > the relevant suppliers’ records.
Purchase Discount Ledger Account * Choose the default nominal code you want to use for recording discounts on your purchases.
Supplier Statement Type Choose the type of style for your supplier statements:

* Outstanding Item Style – this will generate a statement of outstanding transactions only.
* Activity Style – this will generate a statement of all transactions.
Ageing Enter your default ageing periods in days. When you run an aged creditors report, your outstanding transactions for each supplier are grouped by how old they are in these ageing periods.

* These details are compulsory.

If required, you can customise the number of credit days and the purchase ledger account within a supplier’s record. If you do this, the custom settings are used when creating invoices and credit notes rather than these defaults.

Product and service defaults

If you signed up for Accounting after 12 March 2015, you can create up to ten product price labels, including three default labels – Sales Price, Trade, Wholesale, which you can amend if required. You can also create up to ten service price labels, including one default label – Rate. You won’t have the Set global pricing labels or Set global rate labels check boxes.

Product Sales Ledger Account * Choose the nominal ledger account you want to use when selling your product.
Product Purchases Ledger Account * Choose the nominal ledger account you want to use when purchasing your products.
Set global pricing labels If you want to use default pricing labels when creating your product records, select this check box.


Existing records aren’t affected, but all new records you create use the labels you enter here. For example, you might want pricing labels for Retail and Wholesale.
Price Name * Enter a name for each of your price labels. You can amend the default name of Sales Price, if required.
Service Sales Ledger Account * Choose the default nominal ledger account for the sale of your services.
Set global rate labels If you want to use default pricing labels when creating your service records, select this check box.


Existing records aren’t affected, but all new records you create use the labels you enter here. For example, you might want pricing labels for Standard Rate and Discounted Rate.
Rate Name * Enter a name for each of your rates. You can amend the default name of Rate, if required.

* These details are compulsory.

You can amend this information in individual product and service records if required. If you do this, the information entered in the record is used when you create invoices and credit notes rather than these defaults. If necessary, you can change the default ledger accounts when creating invoices and credit notes.

Bank defaults

Customer Receipt – Discount Ledger Account * Choose the default nominal code you want to use when recording a discount on a customer receipt.
Supplier Payment – Discount Ledger Account * Choose the default nominal code you want to use when recording a discount on a supplier payment.
Default Payment Type * Choose whether you want the Supplier Payment tab or Other Payment tab to open first when recording a payment through the Banking option
Default Receipt Type * Choose whether you want the Customer Receipt tab or Other Receipt tab to open first when recording a receipt through the Banking option.

* These details are compulsory.

Chart of accounts defaults

You can choose to sort the order of ledger accounts displayed in drop-down lists by Ledger Name or Nominal Code.

  • If you want the list of accounts to display in alphabetical order by name followed by the nominal code > choose Ledger Name.
    For example, Other income (4900).
  • If you want the list of accounts to display numerically by nominal code followed by the name > choose Nominal Code.
    For example 4900 – Other income.

Let us know what you think...