Payslips

In Sage One Payroll you can print or email your employee payslips. If you print your payslips you don’t need any special stationery, as you can print them on ordinary A4 paper.

To choose a payslip template

Watch how to choose a payslip template

You can choose from three different templates to use for your employee payslips.

  • 1. Settings > Payroll Settings > Payslip Settings.
  • 2. Change Template > click the template you want to use > Save.

To view payslips during a pay run

If necessary you can check your employee payslips during a pay run. The payslips are marked as draft copies and are not suitable to give to your employees.

  • 1. Process the pay run until the Confirm Pay stage.
  • 2. Click the Payslip link next to the required employee.
  • 3. A new PDF browser window opens.

If any values do not appear correctly, to go back to the Edit Pay stage, click Back.

You have now checked the payslips for your employees.

To print payslips

The PDF Payslips option prints two payslips per sheet of A4 paper. If there is an odd number of employees, the last payslip printson its own A4 sheet.

Payslips in Sage One Payroll are not compatible with special Sage stationery.

  • 1. Process the pay run as normal until the Completed Pay Run breakdown appears.
  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To print a particular employee’s payslip > click the PDF option beside their name.
  • To print all employees’ payslips > Export All Payslips > PDF Payslips.
  • 3. A new browser window opens > use your Internet browser Print option.

To email payslips

To set up employees for emailed payslips

  • 1. Employees > select the relevant employee > Edit.
  • 2. Enter the employee’s email address.
  • 3. Enter the password the employee should use to open their emailed payslips > Save.

You must enter a password on the employee’s record to send payslips by email.

To email payslips to employees

  • 1. Process the pay run as normal until the Completed Pay Run breakdown appears.
  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To email an individual employee > click the email option beside the employee’s name > if necessary, update the email message > Send Email.
  • To email payslips to all your employees > Export All Payslips > Email Payslips > if necessary, update the email message > Send Email.

To email payslips from an earlier pay run

  • 1. Pay tab > select the required pay run.

The Completed Pay Run breakdown appears.

  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To email an individual employee > click the email option beside the employee’s name > if necessary, update the email message > Send Email.
  • To email payslips to all your employees > Export All Payslips > Email Payslips > if necessary, update the email message > Send Email.

To reprint historical payslips

You can print payslips from completed pay runs.

  • 1. Pay tab > select the required pay run.

The Completed Pay Run breakdown appears.

  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To print a particular employee’s payslip > click the PDF option beside their name.
  • To print all employees’ payslips > Export All Payslips > PDF Payslips.
  • 3. A new browser window opens > use your Internet browser Print option.

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