Payslips

In Sage One Payroll you can print or email your employee payslips. If you print your payslips you don’t need any special stationery, as you can print them on ordinary A4 paper.

To choose a payslip template

Watch how

You can choose from three different templates to use for your employee payslips.

  • 1. Go to Settings then click Payslip Settings.
  • 2. Click Change Template.
  • 3. Click the template you want to use, then click Save.

To view payslips during a pay run

If necessary you can check your employee payslips during a pay run. The payslips are marked as draft copies and are not suitable to give to your employees.

  • 1. Process the pay run until the Confirm stage.
  • 2. Click the Payslip link next to the required employee.
  • 3. A new PDF browser window opens.

If any values do not appear correctly, to go back to the Pay stage, click Back.

You have now checked the payslips for your employees.

To print payslips

The PDF Payslips option prints two payslips per sheet of A4 paper. If there is an odd number of employees, the last payslip printson its own A4 sheet.

Payslips in Sage One Payroll are not compatible with special Sage stationery.

  • 1. Process the pay run as normal until the Completed Pay Run window appears.
  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To print a particular employee’s payslip, click the PDF option beside their name.
  • To print all employees’ payslips, click Export All Payslips then PDF Payslips.
  • 3. Using your browser options, print or save the payslips.

To email payslips

To set up employees for emailed payslips

  • 1. Go to Employees and click the relevant employee.
  • 2. Click Edit.
  • 3. Enter the employee’s email address.
  • 4. Enter the password the employee should use to open their emailed payslips, click Save.

You must enter a password on the employee’s record to send payslips by email.

  • 5. Repeat the previous steps for each employee you want to send email payslips to.

To email payslips to employees

  • 1. Process the pay run as normal until the Completed Pay Run window appears.
  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To email an individual employee, click the email option beside the employee’s name. Edit the email message if required then click Send Email.
  • To email payslips to all your employees, click Export All Payslips then Email Payslips. Edit the email message if required, then click Send Email.

To email payslips from an earlier pay run

  • 1. Go to Pay Runs, then select the required pay run.

The Completed Pay Run window appears.

  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To email an individual employee, click the email option beside the employee’s name. Edit the email message if required then click Send Email.
  • To email payslips to all your employees, click Export All Payslips then Email Payslips. Edit the email message if required, then click Send Email.

To reprint historical payslips

You can print payslips from completed pay runs.

  • 1. Go to Pay Runs and select the required pay run.

The Completed Pay Run window appears.

  • 2. In the Employee Pay Breakdown section, do one of the following:
  • To print a particular employee’s payslip, click the PDF option beside their name.
  • To print all employees’ payslips, click Export All Payslips then PDF Payslips.
  • 3. Using your Internet browser options, print or save the payslips.

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