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Employer payment summary (EPS) and P32 payments

Your regular FPS submissions generally provide HMRC with the information they need to confirm throughout the year that each employee’s tax and NI liabilities are being deducted correctly.

When your monthly or quarterly P32 payment to HMRC is due, you may also need to make an online submission called an employer payment summary (EPS).

The EPS includes supplementary information about the your company tax and NI liability at the end of a pay run, including any statutory payment recovery and compensation values, and any values external to the payroll system that reduce your liability to HMRC.


To submit an EPS or make a P32 payment

To make an EPS submission to HMRC during the normal course of the tax year, once you’ve completed every pay run in the P32 reporting period, follow the steps below.
 

This checklist can help you to make sure you’ve covered all the necessary stages when you’re preparing for and submitting an EPS.

 

  • 1. Summary window > HMRC Real Time Information (RTI) Scheme panel > check the current EPS status.

    When all the pay runs in the current P32 reporting period are completed, this shows how long you’ve got to make your EPS submission, or whether it’s overdue.
  • 2. Record Payment / EPS > specify the necessary P32 Payment details.
Field Definition
Eligible for small employer’s relief To claim small employer relief, choose Yes.

You qualify for this relief if you paid, or were liable to pay, total gross Class 1 NICs, excluding Class 1A and Class 1B, of £45,000 or less in the qualifying year.

If you qualify for the relief, you can recover:

* 100% of statutory maternity pay (SMP), statutory adoption pay (SAP), ordinary statutory paternity pay (OSPP) or additional statutory paternity pay (ASPP) paid to your employees.

* An additional 3% compensation amount.

Other employers can recover 92% of SMP, SAP, OSPP or ASPP.
Eligible for NI Employment Allowance To claim the NI employment allowance, choose Yes.

Most employers are entitled to a £2,000 NI employment allowance. This is offset against your employer NI contributions.

If you qualify for the allowance, you must specify this when you’re preparing each P32/EPS.
Tax and NI due to HMRC The total amount of tax and NI currently owed to HMRC.
Record amount paid to HMRC This is the total amount of tax and NI you’re actually paying to HMRC in this payment.

For a breakdown of the Amount Due value, refer to the P32 Employer Payment Record report.

Make sure not to include any statutory payment funding advanced to you.
Payment date The date of your payment to HMRC.
Ref/Cheque number The reference number or cheque number associated with the payment, if applicable.
  • 3. Next > confirm that the balances specified on this window are correct.

Amount of CIS Deductions suffered If you’re a limited company and have had Construction Industry Scheme (CIS) deductions taken from payments you received during the year for work in the construction industry, enter the total CIS deduction amount up to and including the current pay run.

The year to date amount up to the previous pay run also appears.

You can get this value from column E of Form CIS132.

The value reduces your overall tax liability. However, the Sage One Payroll does not do this automatically. You need to manually deduct the amount from your liability.

Further information about CIS
Total Recovery & Compensation for Statutory Payments If you pay statutory payments to employees, this window shows the year to date value of these payments recovered from HMRC, up to and including including the current pay run.

The balance up to the previous pay run also appears.

This is calculated automatically and includes recovery of any:

– Statutory maternity pay (SMP)
– Statutory adoption pay (SAP)
– Ordinary statutory paternity pay (OSPP)
– Additional statutory paternity pay (ASPP)

Further information about statutory payments
.

Now that the EPS submission is complete, check the current status of the submission in the Summary window > HMRC Real Time Information (RTI) Scheme panel.


Postings to Accounts


If you use Sage One Accounts as well as Sage One Payroll, totals are posted to Accounts at the end of a P32 reporting period.

You can check what’s been posted by looking at the salary journals.


If the P32 amount is negative


If the P32 amount is negative, you can specify how you want to receive the refund.

The P32/EPS wizard’s first step includes the HMRC Refunds panel. Here you can specify your preferred refund method.

You can choose either:

  • Bank Transfer

    If you choose this option, you’re prompted to enter bank details which HMRC will use to pay you the refund.

    However, you need to contact HMRC yourself to inform them that you want to receive the refund in this way. Otherwise they won’t use the bank details.

    If you also operate Sage One Accounts, a posting reflecting the refund amount is made to Accounts when you complete the submission.

    Subsequently, when you actually receive the refund from HMRC, you can reconcile this amount against the earlier posting.
  • P32 Adjustment

    If you choose this option, an EPS isn’t submitted to HMRC unless the statutory payment recovery values specified in the second step of the wizard mean an EPS is required.

    The refund value appears on the P32 report for the next P32 reporting period, and is offset against your overall liability in that period.

    If you also operate Sage One Accounts, no posting is made to Accounts in the P32 reporting period in which you choose the P32 Adjustment option.

    In the next P32 reporting period, because the adjustment offsets your P32 liability, postings are made to Accounts that reflect both the offset amount and the P32 payment amount.

When is an EPS not due?

An EPS is not due when:

  • No employees have been paid in the P32 reporting period, and you processed the pay runs with all employees set to ‘Do Not Pay’.

    In this situation an FPS was submitted in each of these pay runs.

  • The year to date values the EPS would contain are zero, or have not changed since the previous P32 reporting period.

If there were no active employees in a whole P32 reporting period, you must submit a nil payment EPS for the period, instead of making FPS submissions with employees set to ‘Do Not Pay’.

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