Sage One Help

Payslips

The following sections explain how to work with payslips in Sage One Payroll:

To choose a payslip template

Sage One Payroll offers a number of payslip templates.

You can choose a payslip template to use for all employee payslips in the business.

All of the available payslip templates include year-to-date values for tax, NI and pensions.

  • 1. Settings icon > Payroll Settings > Payslip Settings
  • 2. Change Template > click the template you want to use > Save

To view payslips during a pay run

Carry out the steps below for each relevant employee.

When you check payslips during the pay run, the payslips are marked as draft copies. These copies are not suitable to print or send to your employees.

  • 1. Pay window > Process Pay Run
  • 2. Check that the pay date shown is correct > Next
  • 3. Enter any required absences for your employees > Next
  • 4. Enter any payments or deductions for your employees > Next
  • 5. Click the Payslip link next to the required employee.

If any values do not appear correctly, to go back to the payment and deductions values, click Back.

You have now checked the payslips for your employees.


To print payslips

You can print payslips on ordinary A4 printer paper.

The ‘PDF Payslips’ option prints two payslips per sheet of A4 paper. If there is an odd number of employees, the last payslip will be printed on its own A4 sheet.

(Payslips in Sage One Payroll are not compatible with special Sage stationery.)


  • 1. Complete the pay run as normal > in the Completed Pay Run window, go to the Employee Pay Breakdown section.
  • 2. To print a particular employee’s payslip, click the PDF icon beside their name.
  • 3. To print all employees’ payslips, choose Export All Payslips > PDF Payslips.
  • 4. Ensure that the correct printer is specified.


To email payslips


To set up employees for emailed payslips

You can set up employees so that they can receive their payslips by email. Carry out the following steps for each relevant employee:

  • 1. Employees window > open the relevant employee record > Edit.
  • 2. Specify the email address to which the employee’s payslips should be sent.
  • 3. Specify and confirm the password the employee should use to open emailed payslips > Save.

Note: If you don’t specify a password, the employee will not be enabled to receive emailed payslips.


To email payslips to employees
  • 1. Complete the pay run as normal > in the Completed Pay Run window, go to the Employee Pay Breakdown section
  • 2. To email a particular employee’s payslip to them, click the envelope icon beside their name > edit the email message that will accompany the payslip, if necessary.
  • 3. To email payslips to all employees set up to receive them, choose Export All Payslips > Email Payslips.


To email payslips from an earlier pay run
  • 1. Pay tab > select the required pay run
  • 2. To email a particular employee’s payslip to them, click the envelope icon beside their name > edit the email message that will accompany the payslip, if necessary.
  • 3. To email payslips to all employees set up to receive them, choose Export All Payslips > Email Payslips.


To reprint historical payslips

You can print payslips from earlier pay runs (historical payslips) on ordinary A4 printer paper.

(Payslips in Sage One Payroll are not compatible with special Sage stationery.)

  • 1. Pay tab > select the required pay run
  • 2. In the Completed Pay Run window, go to the Employee Pay Breakdown section.
  • 3. To print a particular employee’s payslip, click the PDF icon beside their name.
  • 4. To print all employees’ payslips, choose Export All Payslips > PDF Payslips.
  • 5. Ensure that the correct printer is specified > OK.

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