General ledger report

Use the General Ledger report to produce a summary or detailed view of your transactions for your categories.

To view details of which transactions make up each of the values on the report, click the relevant line. You can then view the details of each transaction by clicking the relevant line.

  • 1. Go to Reports.
  • 2. Click General Ledger Report.
  • 3. From the Period drop-down menu, choose one of the following options:
This Month To produce the report for the current month.
This Quarter To produce the report for the current quarter. For example, if the current month is June, the date range is 01/04/2016 to 30/06/2016.
This Year To produce the report for the current year.
This Financial Year This option only appears if you enter your Year End Date in Financial settings.
The report dates default to a 12-month period, based on the day and month you entered for your Year End Date.

Note: This produces the report for the current year regardless of the year set in Financial settings.
Last Month To produce the report for the previous month.
Last Quarter To produce the report for the previous quarter. For example, if the current month is June, the date range is 01/01/2016 to 31/03/2016.
Last Year To produce the report for the previous year.
Last Financial Year This option only appears if you enter your Year End Date in Financial settings. The report dates default to a 12-month period for the last financial year, based on the day and month you entered for your Year End Date.

Note: This produces the report for the previous year regardless of the year set in Financial settings.
Custom Enter the date range for which you want to run the report.
  • 4. If needed, click More and specify a Type and/or Category.
  • 5. To search for a particular transaction, enter the reference or the value of the transaction in the search box.
  • 6. Choose either Export Summary or Export Detailed.
  • Summary indicates the category, opening balance, total debits and credits, and closing balance.
  • Detailed provides a breakdown of the transactions recorded against any single category, for a date range of your choice. It shows the date, reference, type of transaction and whether it’s a debit or credit value.
  • 7. Choose to export as CSV or PDF.

You’ve successfully produced the General Ledger Report.