The Summary tab

The Summary tab contains key information about your business. From this tab, you can easily access the areas you need to set up Accounting. You can also view your sales and purchases and detailed cash flow information. The following tabs can be accessed from the Summary tab:

Getting Started

You can quickly access options to create your records and enter your opening balances to help you get started. To do this click the relevant option. Click the help button. to find out more about an option.

Sales

From this tab, you can see at a glance the value of the sales invoices and credit notes you’ve issued and the net value of your sales.

By default, the chart shows the last 30 days. If required, you can amend this date range or highlight a range on the chart to zoom in. If you zoom in on a date range, to reset this, click the Refresh icon. You can also select the options at the bottom of the chart to change the sales information you want to show.

You can also view the following information:

Outstanding Sales Invoices This shows the percentage and total value of invoices due and overdue to date.
Overdue Sales Invoices This shows the date of any overdue invoices, the customer they relate to and the amount. To view the invoice, click the relevant line, or to view your invoice list, click more.
Quotes & Estimates This shows the percentage and total value of sales quotes you’ve won, or which are pending, have expired or are lost.
Top 5 Customers These are the customers who’ve purchased the highest value of items from you in the last 30 days. To view a customer’s record, click the relevant line, or to view your customer list, click more.
Top 5 Debtors These are the customers who have the highest outstanding balances. To view a customer’s record, click the relevant line, or to view your customer list, click more.
VAT Returns The VAT due so far in the period appears here. You can also view the VAT due for transactions you’ve entered in a previous VAT period but haven’t yet included in a return. To run your return, click Run VAT Return.

Note: If you previously chose No to include VAT transactions from an earlier period that haven’t been included in a VAT Return, this value may not match your actual VAT Return.

Purchases

From this tab, you can view the value of the purchase invoices and credit notes you’ve recorded and the net value of your purchases.

By default, the chart shows the last 30 days. If required, you can amend this date range or highlight a range on the chart to zoom in. If you zoom in on a date range, to reset this, click Refresh . You can change the purchase information you want to show on the chart by selecting the relevant option from the bottom of the chart.

Outstanding Purchase Invoices This shows the percentage and total value of invoices due and overdue to date.
Overdue Purchase Invoices This shows the date of any overdue invoices, the supplier they relate to and the amount. To view the invoice, click the relevant line, or to view your invoice list, click more.
Breakdown by Ledger Account You can view which nominal ledger accounts you’ve recorded purchases against in the last 30 days.
Top 5 Suppliers The suppliers you’ve purchased the highest value of items from in the last 30 days. To view a supplier’s record, click the relevant line, or to view your supplier list, click more.
Top 5 Creditors These are the suppliers you have the highest outstanding balances with. To view a supplier’s record, click the relevant line, or to view your supplier list, click more.
VAT Returns The VAT due so far in the period appears here. You can also view the VAT due for transactions you’ve entered in a previous VAT period but haven’t yet included in a return. To run your return, click Run VAT Return.

Note: If you previously chose No to include VAT transactions from an earlier period that haven’t been included in a VAT Return, this value may not match your actual VAT Return.

Cash Flow Statement

To help you keep track of money coming in and out of your business, you can view a cash flow statement. You can view this for a specified date range for individual bank accounts. The Cash Flow Statement shows:

Opening Balance This is the net value of money in and out less any liability at the date from which you run the cash flow statement.
Cash Flow In This includes the total value of your customer receipts, supplier refunds, other income and bank transfers and deposits.
Cash Flow Out This includes the total value of your supplier payments, customer refunds, other expenses and bank transfers.
Closing Balance The total cash flow in less the total cash flow out.
Liability to offset If you have any VAT liability for this period, it appears here. If the VAT period isn’t closed, this is an estimate.
Net Balance The closing balance less any VAT liability for this period. Or if you can reclaim VAT this period, this is added to the closing balance.

You can also print or save the Cash Flow Statement. Find out more about the cash flow statement and forecast.

Cash Flow Forecast

Use the Cash Flow Forecast to predict money coming into and out of your business. This shows the expected payments and receipts based on invoice due dates and any recurring income or expenses due in the specified period. It also shows expected refunds, calculated from the date credit notes are due to be refunded.

You can add manual adjustments to include values that might not already be accounted for. For example, you may want to apply for a loan, but first, you want to see how your predicted cash flow will change if you add this value to your accounts. If you add a manual adjustment, this is only used for the cash flow forecast and the values aren’t added to your ledgers.

You can also print or save the cash flow forecast. Find out more about the cash flow statement and forecast.