Review your employees' P11 values

As part of the year end routine, and before you submit your end of year return to HMRC, you must review your employees’ pay to make sure their values and the information you submit are correct.

You can do this using the P11 reports. You don’t submit these reports to HMRC, however, you must keep them for at least three years in case of an HMRC inspection.

You can also use these reports to easily review an individual employee’s total pay to date. As well as a detailed breakdown of pay and deductions for each pay run throughout the tax year.

  • Go to Year End then click Review Employee Pay (P11). To view a detailed breakdown, click View P11.

The P11 reports

Each employee has two P11 reports, one for PAYE and one for NI.

P11 Deductions Working Sheet (PAYE Details)
  • Employee’s taxable pay
  • Deductions of tax for each pay period processed within the tax year
  • Previous tax codes
P11 Deductions Working Sheet (NIC Details)
  • Earnings in specific bands
  • Total employee and employer national insurance (NI) contributions
  • Employee only NI contributions
  • Statutory sick pay
  • Statutory maternity pay
  • Statutory paternity pay
  • Statutory adoption pay
  • Student loans
  • Any changes to an employee’s NI category

To generate your P11 reports at year end

Watch how >>

  • 1. Go to Year End then on the Tax year to report on list, click 2016/2017.
  • 2. Click Review Employee Pay (P11), then click View P11 for all employees.

You should now check that the information is correct, and that there are no missing periods that you can’t account for. If you find mistakes, you must correct them before you continue any further.

Once you’re happy that the P11s are correct, proceed to the next step.

  • 3. Click Return to Year End then select the Employee Pay has been reviewed check box.

Common errors and possible reasons

Missing pay runs
  • You haven’t completed the final pay run of the tax year.
  • The employee was incorrectly set to Do not pay on one or more pay runs.
  • One or more pay runs were skipped incorrectly. In the Pay tab, a skipped pay run has the status Skipped.
  • If you paid an employee in advance for their holidays, there may be a missing week on the p11.
Incorrect payment values
  • You specified incorrect payment values during one or more pay runs.

If you find mistakes, you must correct these before continuing.

Read more about payroll year end >>

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